Key Responsibilities
- Pre-planning logistics and on-site management of events, ranging from small retreats, workshops, and off-sites to 400+ person conferences, holidays parties, and general events
- First point of contact for all event inquiries to establish the baseline needs and relationship
- Proactively seek out events and conferences, new clients, and other business development opportunities
- Oversee and monitor rates and packages of competing venues to help set rack rates and offerings
- Assist marketing senior staff in making recommendations to strategically position the IC events business.
- Work in tandem with Senior Events Manager and others on team to execute all aspects of events and establish IC events procedures so that we provide a first-class experience
- Manage events from start to finish – email communications, proposals walk-throughs, contract (legal + insurance), invoicing, budgeting, and through execution and follow up.
- Responsible for keeping up to date with the latest in events venues in Brooklyn and Manhattan, along with best practices.
- Responsible for monitoring client contractual requirements both from execution but also to marketing responsibilities
- Develop and nurture client relationships in an effort to generate repeat business
Key Responsibilities
- Responsible for day-to-day property management functions.
- Assist with campus and retail tenant move in and move outs.
- Serves as a liaison between operations and events teams.
- Conduct regular property inspections of all buildings—targeting 1 complete building inspection per week.
- Assist in managing Janitorial, Security, Landscaping, and other key services.
- Maintain appropriate contracts, communications, and filings using standard, approved company service contracts with appropriate termination rights, proper insurance certificates, etc.
- Obtain and review tenant and vendor insurance certificates for accuracy and effectiveness.
- Establish close relationships with office/store managers; assist merchants with merchandising, display, and customer service, as needed.
- Assist Property Manager in monitoring and enforcing all lease terms, including: timely billing, rent collection, tenant adherence to lease requirements, and issuance of default letters.
- Maintain a high level of involvement in local community affairs and activities; build strong relationships with government officials, local Chamber of Commerce, and other groups.
- Assist in the preparation of all budgets and reports on a timely basis, including Annual Reports, Sales Reports, Monthly Reports, AR reports, etc.
- Develop strong market knowledge to understand local demographics, competition, media, etc.; this role will play an active role in the company’s marketing programs.
- Assist Property Manager in coding and tracking of invoices.
- Monitor tenant construction projects on a regular basis to ensure compliance with approved drawings.
- Provide immediate and appropriate response to any security and/or accident issues/incidents, including proper notification of the insurance company, as needed.
- Produce monthly reporting capturing all move in and move out activities for retail tenants.
- Assist with Angus tickets.
- Responsibilities may require some evening/weekend hours in order to meet deadlines or attend special events.
- Other responsibilities as needed.
- Conduct broker outreach and general canvassing to both brokers and C-suite executives
- Present to and tour brokers and prospective tenants
- Negotiate and draft letters of intent and leases in conjunction with Industry City’s legal team
- Generate new leasing opportunities through business development with existing Industry City tenants
- Coordinate with other departments (e.g. Development, Design, Operations, Property Management) to ensure prompt space delivery, seamless move-in for new tenants, and effective roll-out of new product
- Manage scheduled roll of existing tenants
- Meet annual net absorption targets
- Assist both internal and external marketing teams on lease marketing initiatives, including digital marketing, flyer distribution, general lease collateral, and CoStar and Loopnet content
- Oversee and drive various leasing related projects and initiatives
- Participate in Industry City events, which may include weekends and evenings
- Collaborate with Asset Management on production of leasing related reports and analyses
- Participate in Brooklyn, Manhattan, and Queens industry events
