Brooklyn, NY
Mid-Senior Level
Key Responsibilities
- Develop and manage third-party broker relationships.
- Attend Manhattan, Brooklyn, and Queens industry events.
- Schedule weekly presentations and/or tours.
- Continually assess tenant and broker feedback in order to optimize outreach strategies.
- Underwrite and execute more complex leases.
- Negotiate and draft letters of intent and office leases in conjunction with in-house and outside legal counsel.
- Keep and present a comprehensive list of market comps on a recurring basis.
- Collaborate with the development/design team on build-outs, budgets and space delivery.
- Coordinate with the operations team.
- Actively participate in Industry City marketing events.
Brooklyn, NY
Mid-Level
Position Summary
The Lease Administration Manager manages lease administration and collections teams and their daily functions relating to the lease portfolio, rent billing, collections, and disputes.
Key Responsibilities
- Manage Lease Administration. Share oversight on Collections team and their daily functions relating to the lease portfolio, rent billing/collections, disputes, etc.
- Manage work flow, productivity of team, and ensure department responsibilities and functions are being met.
- Implement technologies to improve overall efficiencies.
- Review and sign off on new leases/amendments/surrenders files to ensure all the correct documents that come into the department and check with lease log.
- Review and approve abstracted lease data: key dates, key clauses, payments and other lease information for ALL Leases as a second Reviewer.
- Oversee and assist with Post and review all billing adjustments as it relates to tenant billings, moves outs, security deposit refunds, etc.
- Track and update to Assist Lease Admin on move ins and move out dates to tie to MRI rent roll
- Calculate, review, and enter all real estate tax billings and escalation billings
- Review and resolve disputes from a tenant or departmental protocol related to lease translations
- Review and approve payment batches and post to MRI as well as review and approve adjustments and post to MRI.
- Review legal invoices for approval
- Manage and oversee monthly rent process and tie out the Rent Up Report and variances vs. prior month between tenants.
- Work with Operations, Leasing and other departments to manage delivery, possession, contingencies, rent commencement and other key dates
- Prepare and manage critical date reporting and key clause information
- Prepare and review Hold Over Rents, leases coming up or past expirations, and Lease Actions that are outstanding. This Report is sent out with Critical Date Report.
- Prepare Tenant Revenue Annual Budget to tie to Asset Management. Also, assist in the monthly Revenue Variance tie outs
- Manage any MRI Lease Admin issues that come up.
- Responsible for updating MRI and procedural documentation with MRI
Education / Qualifications
- Bachelor’s degree in Accounting, Finance, or related field of study from an accredited institution
- Minimum of 5 years in lease administration.
- Proficient in Microsoft Excel and Word.
- Must be proactive in resolving issues as they arise.
- Excellent verbal and written communication skills.
- Ability to follow-up and follow through independently.
- Proficiency in MRI or other commercial real estate accounting software.
Brooklyn, NY
Entry-Level
Position Summary
Industry City is seeking a driven and motivated individual to join the Leasing team as a Lease Marketing Coordinator. The Coordinator will work in a team-based environment and contribute a variety of different initiatives focused on tenant prospecting, onboarding, and campus experience.
Key Responsibilities
- Ideating, developing, and managing industry specific marketing campaigns;
- Coordinating the delivery of projects and all associated marketing materials (design, photography, copywriting, video, email, social media and content development);
- Assist in administrative support for meetings internally + externally (scheduling / recap notes);
- Engaging with vendors (graphic designers, renderers, photographers, videographers + other freelancers) on leasing related collateral development and creative projects;
- Conducting research and outreach to prospective tenants in target industries;
- Developing new collateral and web content;
- Managing IC tenant directory and making appropriate web updates, as needed;
- Collaborating with Marketing, Creative, Operations, Leasing, and Development teams to keep all assets up-to-date (e.g. IC App, Calendar, Website, Blog, CRM, etc.);
- Gathering information from current tenants and/or new tenants to gauge tenant experience and streamline tenant onboarding process;
- Assisting with other general office tasks and various special projects.
Education / Qualifications
- 0-3 years of marketing experience;
- Educational background in Marketing, Communications, Real Estate,
- Architecture/Design or related field of study;
- Strong working knowledge of creative programs such as InDesign and Photoshop preferred;
- Self-motivated, proactive and extremely organized, with meticulous attention to detail;
- Can-do attitude and thrive when taking on new challenges;
- Ability to multitask and prioritize efficiently to meet deadlines and multiple requests;
- Ability to work well under pressure in a fast-paced environment;
- Skilled communicator with great interpersonal skills, ability to build and manage relationships;
- Interest in real estate, hospitality, and placemaking.